Below are the current SfM officers and their responsibilities. Please contact them with any questions or concerns you may have. To contact the chair of the Musicology area, please email Dr. Denise Von Glahn.
The president’s duties include supervising the activities of the organization, presiding over all meetings, being one of three signers on financial documents, ensuring that all officers are performing their duties as defined in this Constitution, assigning special projects to officers, and communicating with the faculty advisor and the head of the Musicology area to keep the Society running smoothly. The president will also be responsible for leading the student mentor program and organizing the volunteer committees that support the SfM executive board, which include, but are not limited to: fundraising, publicity, social events, and audio/visual archiving.
The secretary informs the membership of current and relevant academic events. He or she is responsible for maintaining an updated membership list and calendar of events, as well as a list of relevant regional and national conferences during the academic year. The secretary’s duties include taking notes at Society meetings and sending e-mail reminders about upcoming events. The secretary will also keep a copy of constitution available for all members, assist in special projects as assigned by the president or executive board, and be responsible for the nominating and election procedures outlined in Article V, Sections 2 and 3.
VISITING SCHOLAR COORDINATOR
The visiting scholar coordinator manages responsibilities for all lectures, including those for the Krebs and Orpheus Lecture Series, as well as other visiting scholars from outside the university. This includes reserving rooms and obtaining keys, insuring the necessary equipment is present, coordinating the student luncheon with the scholar, and making/distributing posters. The visiting scholar coordinator leads the selection process for the SfM visiting scholar, which includes all financial negotiations, scheduling logistics, and selection of events. The visiting scholar coordinator also assists the guest scholar coordinator with events, as well as special projects as assigned by the president or executive board. The visiting scholar coordinator must also become one of three financially certified officers on the SfM executive board and work cooperatively with the financial coordinator to ensure that all financial documents for visiting scholar events are completed in a timely manner.
GUEST SCHOLAR COORDINATOR
The guest scholar coordinator manages responsibilities for all lectures involving speakers from within The Florida State University. This includes reserving rooms and obtaining keys, insuring the necessary equipment is present, coordinating the student luncheon with the scholar, and making/distributing posters. The guest scholar coordinator also assists the visiting scholar coordinator with events, as well as special projects as assigned by the president or executive board. The guest scholar coordinator must work cooperatively with the financial coordinator to ensure that all financial documents for guest scholar events are completed in a timely manner.
The financial coordinator is responsible for all financial matter and for communicating with the Congress of Graduate Students (COGS), the SfM officers, and the faculty advisor about financial needs (see Finances). The financial coordinator’s duties include collecting membership dues, keeping an accurate account of all funds received and expended including self-generated monies, being one of three signers on financial documents, maintaining witness forms for all financial documents, and being responsible for creating budget reports at the beginning of each Fall and Spring semester and as requested by the president and/or SfM advisor. The financial coordinator is responsible for preparing financial paperwork for all SfM events accurately and in a timely manner, completing all necessary forms at least one week in advance of deadlines required by COGS. The financial coordinator will also assist in special projects as assigned by the president or executive board.
SOCIAL EVENT/COLLOQUIUM COORDINATOR
The social event/colloquium coordinator’s duties are twofold: to coordinate social events, which includes offering assistance to visiting students, and to coordinate department colloquia. The social event/colloquium coordinator is responsible for all SfM student social events, visiting and guest scholar receptions, prospective student lunches, and all department colloquia and professional development workshops. This includes purchasing and preparing food and refreshments, reserving and obtaining keys for the reception or colloquium room through the College of Music, providing water and any other needed amenities for guest speakers, and cleaning up afterwards. Purchases for the Visiting and Guest Lecture Series receptions are obtained through purchase orders provided by COGS. This officer also acts as a liaison for visiting students. These duties include securing housing and coordinating social events with the FSU musicology student body. The social event/colloquium coordinator will also manage the social committee, which will assist in preparing for all necessary social events. The social coordinator will also assist in special projects as assigned by the president or executive board.
The communications coordinator maintains the society website and all outside vehicles of student communication, including Facebook, Twitter, and the society blog. The communications coordinator is responsible for making frequent updates of the student member list, student and alumni papers, general information on society events, and maintaining the society listserv. The communications coordinator will also assist in special projects as assigned by the president or executive board.